From fire safety certifications to contractor sign-offs, proper documentation protects your Owners Corporation legally and financially. When things go wrong — or when an auditor or insurer asks questions — the paper trail is what you lean on.
What should you have on file?
- Fire safety & essential services: Inspection reports, compliance certificates, and renewal dates
- Contractor work: Scope, quotes, completion sign-offs, and warranties
- Committee decisions: Minutes, resolutions, and records of approvals
- Maintenance history: What was done, when, and by whom
Why it matters
Without documentation, the OC bears the burden of proof. If a resident is injured or a failure occurs, the committee needs to show that reasonable steps were taken. An audit trail demonstrates oversight, diligence, and accountability — all of which matter to insurers, auditors, and future committees.
At JKFM, we maintain documentation suitable for records, audits, and future handover — so your building's history is always clear and defensible.
Need help getting your building's documentation in order?